Receptionist

Receptionist

Receptionist 
Location: Mogadishu Job Type: Full-Time Position: Finance Officer Deadline to Apply: 1st April, 2020 Our partner Institution, is now seeking a qualified Receptionist. The Scope of Work is as following: o Ability to perform a variety of repetitive and routine tasks and duties; o Ability to review data, identify and adjust discrepancies; o Ability […]

Receptionist


Location: Mogadishu
Job Type: Full-Time
Position: Finance Officer
Deadline to Apply: 1st April, 2020

Our partner Institution, is now seeking a qualified Receptionist. The Scope of Work is as following:
o Ability to perform a variety of repetitive and routine tasks and duties;
o Ability to review data, identify and adjust discrepancies;
o Ability to handle a large volume of work possibly under time constraints;
o Good knowledge of administrative rules and regulations;
o Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation;
o Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
o Ability to organize and complete multiple tasks by establishing priorities;
o Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
o Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
o Support to incubator procurement processes;
o Administrative support to conferences, workshops, retreats;
o Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
o Maintenance of the filing system ensuring safekeeping of confidential materials;
o Assistance in the preparation of budget, provision of information for audit.

Expected Outputs and Deliverables
The selected candidate is responsible to ensure the daily provision of secretarial, front-desk and telephone communication services focusing on achievement of the following results:
o Monitoring of all visitors to the incubator;
o Assistance to visitors by providing directions and accurate information related to the incubator;
o Operation and management of the telephone switchboard in accordance with appropriate protocol;
o Maintenance of recording information in the system, solution of minor technical problems, and reporting to telephone service provider for regular maintenance and repair;
o Management and planning of the front desk coverage.

Duration of the Work
The contract will be for 6 months, from 15 April 2020 to 15 October 2020. The contract can be extended based on positive performance review.
Duty Station

o At least 4 years of relevant experience

c) Languages requirement
Somali (native) and English (basic)
d) Other skills
o Sensitivity toward IDPs
o Strong interpersonal and networking skills with genuine interest in supporting the success of the incubator
o Self-motivated and able to initiate and deliver activities with minimal supervision
o Strong IT skills (MS Excel, MS Word, MS Powerpoint and graphics programs)
o Excellent verbal communication skills
o Excellent writing skills
o Attention to detail and ability to multitask

Personal
o A warm, outgoing personality, integrity and the ability to work well within a team are highly valued and integral to the role
o Self-motivated and self-starter who thrives on high levels of personal responsibility and is able to execute and deliver
o Good common sense
o Strives for excellence and timely delivery

Criteria for Selection of the Best Offer
Candidates will be evaluated based on their experience. Please submit an updated CV and your work portfolio to this addresses: info@khibrad.com
Please include “Sanqaad Hub_name of position” in the subject line.